Privacy Policy

Wildcountry Consultants Ltd Statement of Compliance with GDPR May 2018

Wildcountry Consultants recognize the requirement to comply with the General Data Protection Regulation and as such has appointed Chris Horobin (Company Secretary) responsible for this compliance and to oversee GDPR activities.

Following a review of our operating procedures the following areas requiring compliance have been identified.

• The collection of personal data
• The security and storing of personal data
• The distribution of personal data
• The disposal of any documentation

The collection of personal data

Wildcountry consultants require to collect personal data on the following people.

Individuals participating in any programmed activities

Organisational staff assisting in the delivery of these activities

Wildcountry Consultants staff ( Full time and Freelance ) assisting in the delivery of these activities.

Data Collected

Individual Participants

• Full names of participants
• Date of Birth
• Gender
• Medical Information
• Parent and emergency contact details
• Previous experience in regards to DofE activities

Organisational Staff

• Names
• Contact telephone numbers

Wildcountry Consultants Staff (Freelance)

• Full Names and Addresses, inc e-mail addresses
• Contact Numbers
• Copies of certificates relating to industry specific qualifications
• Bank Details

No other data is required and is in anyway stored for any period of time

The Security and Storing of personal data

All of data is held in a Local area network and we have in place a number of systems, processes, products and services to ensure security, these include;

• Password policy template, including full implementation
• Data security statement template
• User education and awareness
• Hardware and software security reviews
• Email filtering and quarantine services
• Web content filtering and security
• Business-grade anti-virus protection
• Anti-malware deployments
• Onsite data backup solutions
• Business continuity and disaster recovery planning

All data relating to the participants is held on an ongoing basis for our own legal protection.

Data relating to staff is reviewed annually and is permanently deleted when no longer required or updated if necessary.

All data is available upon request to the individual.

The distribution of personal data and secure disposal

Wildcountry Consultants management of risk require that some personal data ( participants and staff ( both freelance and organisational )) is accessible to our personnel for the safe running of our activities.

This data is limited to

Participants

• Medical details
• Full names
• Parental contact details (open expeditions only)

Organisational staff

• Contact phone numbers
• Post codes

This data is distributed by e-mail and is available to the appropriate personnel in hard copy for the duration of the activity.

Personal information relating to the participants will not be distributed to the WCC staff by e-mail

Freelance staff are requested to permanently delete any e-mails they receive relating to the activity after it has finished and to hand back any hard copy information for secure disposal by Wildcountry Consultants or the school/organisation.

Any hard copy information is shredded at the Wildcountry Consultants office.

All Course Information Packs will be logged out and in by the WCC office and will include only information relative to the course/activity or the team managed by the WCC staff.